MAVIC AI Model Governance Policy

Purpose

The Military and Veteran Information Collective (MAVIC) operates a closed-source, purpose-built artificial intelligence system designed to deliver curated, evidence-based guidance for military service members, Veterans, their families, individuals designated as CMFP (Certification Military Financial Professional) and authorized service providers.

This AI Model Governance Policy Summary explains how MAVIC's AI systems are developed, controlled, monitored, and safeguarded to ensure accuracy, transparency, security, and ethical use.

1. Closed-Source AI Environment

• MAVIC's AI models operate in a proprietary closed-source environment.
• Model architecture, parameters, and training pipelines are not publicly accessible.
• External parties cannot download, copy, or reverse engineer the AI models.
• Technical controls prevent model or dataset extraction.

This protects partner-contributed knowledge, prevents misuse, and maintains system integrity.

2. Controlled Training Data

MAVIC's AI is trained only on:

• Partner-contributed research and policy materials
• Verified program and service documentation
• Evidence-based academic and nonprofit publications
• Approved government policy references
• Approved governmental agency resources

MAVIC does not train models on random open-internet data sources. Partners retain ownership of their contributed materials. MAVIC uses these materials only within its controlled environment under defined license agreements.

3. Explainability and Source Transparency

• MAVIC is designed to provide explainable AI outputs.
• Responses are derived from identifiable source materials.
• Where available, MAVIC provides source or reference indicators.
• System logs allow internal tracing of how outputs were generated.

This ensures guidance is auditable and grounded in verified knowledge.

4. AI Use Scope

Users are instructed to seek appropriate professional or government confirmation when required.

5. Human Oversight

• MAVIC operates under continuous human governance.
• Subject-matter experts review knowledge sources.
• System administrators monitor output quality.
• Partner organizations provide ongoing content validation.
• Reported errors or risks are investigated and corrected.

No autonomous system decisions affect user eligibility for services or benefits without human or official authority oversight.

6. Bias and Risk Mitigation

MAVIC actively works to minimize bias and misinformation by:

• Using curated, peer-reviewed content sources
• Excluding unverified or promotional materials
• Monitoring output patterns for harmful or misleading responses
• Updating content when policies or research change

Because MAVIC serves military and Veteran populations, heightened safeguards are applied to prevent exploitation, misinformation, or harm.

7. Security Controls

MAVIC employs:

These controls protect sensitive knowledge assets and user interactions.

8. Government System Interfaces

Where MAVIC connects to authorized government data systems through APIs:

• Connections are permissioned and audited
• No classified systems are accessed
• No government credentials are stored beyond session use
• All access complies with agency security requirements

9. Data Retention and Logging

AI interaction logs are retained only as long as necessary for:

• System security
• Performance improvement
• Explainability and audit
• Compliance obligations

Logs are not sold or shared for commercial advertising.

10. Prohibited Uses

Users may not:

Violations result in access termination.

11. Continuous Improvement

MAVIC continuously updates:

• Knowledge content
• AI retrieval methods
• Safety filters
• Governance controls

Updates occur under supervised release processes to maintain reliability and auditability.

12. Accountability

MAVIC governance is overseen by:

• Platform leadership
• Partner advisory councils
• Compliance and security officers
• External auditors where required

This ensures MAVIC remains mission-aligned, ethical, and trustworthy.